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DIY Guidelines For Resolving ‘Outlook Mailbox Full’ Issue

ByCamelia Hodges

Oct 14, 2024
Outlook-mailbox-full

Getting an ‘Outlook mailbox full’ alert and can’t send or receive emails? Our guide explains how to clear Outlook space and handle emails with Clean Email to avoid this issue.

Why Does Outlook Say ‘Outlook Mailbox Full’?

One can be expecting a critical message or need to send an email instantly and see a full Outlook message. You’re stranded after receiving so many emails, thus your popularity falls. What does this message indicate and how can you help?

If Outlook says ‘Your mailbox is full; you cannot send or receive items’, you’ve hit your mailbox storage limit. Yes, email storage is limited for each user.

Free MS Outlook accounts get 15 GB of storage, while Microsoft 365 users get 50 GB. Outlook’s email storage limit such as sent & deleted folders and all emails & attachments.

How do you restore Outlook mailbox storage? This blog will be help users to clean email using the email service.

Best Outlook Mailbox Full Storage Fixes

To restore mailbox storage, we’ll cover simple and complex Microsoft Outlook tips. Outlook on the desktop, web, and Clean Mail will restore email flow in minutes.

Fix Outlook Desktop Full Storage:

Using Outlook on the desktop? Use the built-in mailbox cleansing tool.

  • Open the desktop app and select File.
  • Open Info and choose Mailbox Cleanup from Tools.

There are several ways to organize your mailbox and gain storage space. Outlook lets you find and delete old emails, use AutoArchive, empty deleted objects, and resolve conflicts. Select a choice and follow instructions.

  • Choose View Mailbox Size at the top to see the revised amounts afterward. When finished, click Close.
  • To manage used storage, clear out your Outlook mailbox regularly using these procedures.

Fix: Outlook.com Full Storage:

Can you prefer online mailbox management? Here’s how to monitor and manage Outlook storage without the desktop cleanup tool.

  • Access https://outlook.live.com/mail with your Microsoft account.
  • Click the top-right Settings gear.
settings-gear
  • In the pop-up window, select General on the far left and Storage on the right.
  • Expand email storage on the far right. You’ll see your total and used storage. One can also observe the color-coded graph of email account storage section usage.
  • Manage Storage lets you empty junk email, deleted items, sent items, and others. Users can easily examine the folder’s storage and message count.
empty-mails
  • Open the Empty drop-down menu on the right & select All or three, six, or 12 months and older for more precision.
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  • After the confirmation window displays, click OK to view your adjusted mailbox size.
  • To optimize storage and Outlook email organization, repeat these previous procedures regularly.

How to Clean Emails From Full Outlook Mailbox?

Microsoft’s desktop and web Outlook cleaning tool can be enough to free up space, but Clean Email can help. Users can automate cleaning to avoid the “Outlook inbox full” notice.

Other Clean Email apps might help you secure and organize your mailbox. Clean Email is convenient & effective because it works with Outlook.com accounts.

Auto Clean:

You set Auto Clean rules. Setting up incoming message conditions lets Clean Email automatically move, flag, trash, or spam emails.

  • Select Auto Clean on the left, toggle Auto Clean on the right, then click Create Rule or the + symbol at the top.
  • Name and choose conditions for your rule. You can choose emails you wrote but never sent in Drafts, messages from a specific sender or domain, or emails older than a year.
  • Select the action for emails satisfying your condition(s). Move them to trash, designate them as spam, or delete them.
auto-clean
  • Select Create Rule at the bottom when done.
  • Auto Clean in Clean Email lets you set and forget. Spend a few minutes automating mailbox cleaning instead of manually scheduling it. You can track your running rules in Auto Clean or the Control Center later.
control-center

Cleaning Tips:

With so many emails, you do not know where to start. To clean up complete Outlook inbox, use the app’s Cleaning Suggestions.

  • Choose Tips on the left to view options to clean similar messages. You can do the advised action to the right, choose another from the drop-down option, & ignore it.
suggestion
  • Clean Email displays the amount of suggestions in the left-hand menu when you sign in. Visit those suggestions often for Outlook email management help.

Unsubscriber:

Signing up for newsletters is exciting at first, but the more you subscribe, the more space they take up in your email. The Unsubscriber utility lets you unsubscribe from mailing lists.

Select Unsubscriber on the left and handle emails on the right. Unsubscribe or Pause to temporarily stop receiving them (the app will put incoming messages in trash).

delete-unsubscribed-mails

Smart Folders:

Clean Email provides smart folders for mailbox organization and bulk email management. These 33 preconfigured filters automatically sort emails into folders for easy moving, deleting, or spam marking.

smart-folder

Expand Left Smart Folders and select a folder to view contents. You might delete all emails in the Seasonal Sales folder.

Select at the top, mark the messages you wish to act on, & choose an action at the bottom. You finished a handful of emails in one go!

delete-spams-mails

A smart folder lets you filter, group, and sort emails for further study. Remember that clever folders can quickly free up space. One Outlook Smart Folder can delete many emails.

Wrap-Up,

An ‘Outlook Mailbox Full’ message is never good. But by cleaning out your mailbox and preventing it from happening again, you can keep emails flowing in and out.

After learning how to clean out your desktop and web mailbox and free up space in Outlook with Clean Email, you can keep your inbox organized and avoid overload.

Read Post: MS Outlook Common Issues

FAQs: Solving ‘Outlook Mailbox/Storage Full’

How do I check Outlook storage?
View your storage utilization on desktop by going to File, Info, Tools, then Mailbox Cleanup. To access Settings in Outlook online, click the gear symbol in the upper-right corner. Select Storage under General to check your storage use.

Outlook mailbox cleanup: how?
To clean up your Outlook inbox, delete old emails, empty the Deleted Items folder, & archive items want to save but don’t need right away.

How to free Outlook space?
Compressing large attachments before sending them, cleaning junk email folder, & using the Cleanup Tools to erase outdated calendar entries and emails can free up Outlook space.

Outlook storage growth?
Increasing Outlook storage usually entails increasing your subscription or manually clearing up space. Clean email can help you manage your mailbox and maximize storage.

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